Privacy, FERPA & Compliance Policy

When you submit academic transcripts, diplomas, and syllabi for evaluation, your documents are ingested into a secure, encrypted document repository. Only credential evaluators assigned to your case have access to your file. We utilize military-grade 256-bit SSL/TLS encryption for all document transmissions, ensuring that sensitive personal identifiable information (PII) such as dates of birth, student IDs, and academic histories remain safeguarded.

When official transcripts are requested by State Boards of Nursing, Pearson VUE, or CGFNS, documents are transmitted directly from the partner college's Office of the Registrar via secure electronic transcript exchange networks (such as Parchment or the National Student Clearinghouse). Transcripts sent in sealed physical envelopes bear the university's embossed registrar seal and secure tamper-evident tape.

Students completing acute-care hospital rotations must submit background checks, drug screenings, and health immunization records (Hepatitis B, MMR, Varicella, TDAP, TB screening). These health records are stored in a dedicated, HIPAA-compliant repository separate from academic coursework files and are released solely to the authorized hospital clinical placement coordinator for pre-rotation clearance.

Under FERPA, enrolled students maintain the right to inspect and review their educational records maintained by our partner collegiate registrar. If a student believes their academic record contains inaccuracies or misleading information, they may file a formal Request for Record Amendment with the Office of the Registrar. A formal review and written determination will be provided within 30 business days.

When you contact our advisory council via WhatsApp, phone, or website evaluation forms, your contact details are used exclusively to provide academic guidance, audit updates, and enrollment support. You may opt out of SMS or WhatsApp advisories at any time by replying 'STOP'. We do not participate in robocalling or automated unsolicited marketing.

In accordance with regional accreditation standards and state higher education mandates, collegiate partner registrar offices maintain permanent academic transcript archives. Even decades after your graduation, your completed coursework and NCLEX verification records remain permanently accessible for future hospital credentialing, graduate school applications, and interstate compact endorsements.

NursePathway maintains a dedicated Institutional Compliance & Data Protection Officer. If you have inquiries regarding the handling of your student data, wish to request a copy of your records, or need to verify a FERPA release, please contact our compliance desk at compliance@nursepathway.org.